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《Rules and Regulations》

Rules and Regulations


Chapter I General Provisions


Article 1 The name of this organization is " World Cultural Forum (Taihu, China)" (hereinafter referred to as "the Forum")


Article 2 The Forum is a national, non-profit social organization voluntarily formed by units and individuals with certain influence in the field of culture and art.


Article 3 Purpose of the Forum: Based in China and facing the world, the Forum is dedicated to the historical inheritance and modern development of Chinese culture, promoting the exchange of Chinese culture with the world culture; to provide a high-level dialogue platform and mechanism for the government, enterprises and academia to discuss cultural issues, creating an open, diversified and inclusive national and international cultural forum brand; to offer services for the growing cultural exchanges and cooperation among members and between members and non-members through the work network established between the Forum and all sectors of society, striving to improve the cultural quality of the whole nation and build a more prosperous, diverse and harmonious cultural atmosphere in the future.


The Forum abides by the Constitution, laws, regulations, and national policies, and observes social morals and ethics.


Article 4 The Forum accepts the operational guidance and supervision of the business unit, the China Federation of Literary and Art Circles and the social registration authority of the Ministry of Civil Affairs.


Article 5 The address of The Forum is Beijing.

 

Chapter II Scope of Business

 

Article 6 Scope of business


(1) Discussing major issues facing China and the world in the process of cultural development through the organization of annual conferences, seminars and other important cultural meetings and activities.


(2) Proposing regional or global initiatives to promote and strengthen extensive exchanges and in-depth cooperation in the field of culture and the arts between China and governments, enterprises, and academia of other countries in the world.


(3) Editing Report on the Development of International Cultural to track important trends affecting global cultural development and to publish regular strategic research reports on China's cultural development.


(4) Carrying out, independently or in cooperation, exhibitions, training, and educational activities related to the Forum to build itself into a research and training center with international influence.


(5) Enhancing contacts between Chinese and foreign cultural business communities through the working network established by the Forum and promoting Chinese cultural enterprises and their product brands to go global.


(6) Carrying out cultural summits in various industries and fields, exploring the relevance of culture to various industries and strata of society, promoting industry change with the power of culture, and making efforts to improve the cultural quality of the entire nation.

 

Chapter III Membership

 

Article 7 Types of membership: unit members and individual members.


Article 8 Terms and conditions:

(1) Supporting the rules and regulations of the Forum.

(2) Having the will to join the Forum.

(3) Having a certain influence in the field of culture and art.

(4) Willing to fulfill the obligations of the Forum members.



Article 9 Accession procedures

(1) Applying for membership.

(2) Receiving approval by the Council or the Standing Council.

(3) Membership card shall be issued by the Council, or the body authorized by the Council.


Article 10 Rights of Members


(1) Individual members shall enjoy the following rights:

a. The right to speak and vote at the General Assembly, as well as the right to elect the Council members and join the Council through election.

b. The right to suggest topics for the annual conferences and other activities of the Forum.

c. Priority to directly communicate with government, business, and academic leaders in the field of culture and art.

d. Access to information provided by the priority to use, if authorized, the Forum publications and databases such as Report on the Development of International Cultural on a priority basis.

e. Priority to participate in relevant business activities held by the Forum.

f. The right to criticism and supervision of the work of the Forum.

g. Other rights granted by the General Assembly.


(2) Unit members enjoy the following rights.

a. The right to speak and vote at the General Assembly, as well as the right to elect the Council members and join the Council through election.

b. Each unit member enjoys three places in the annual conference of the Forum.

c. Access to information provided by the priority to use, if authorized, the Forum publications and databases such as Report on the Development of International Cultural on a priority basis.

d. Priority to receive assistance through the working network established by the Forum.

e. Priority to participate in the relevant activities held by the Forum.

f. Priority to enjoy the right to host or sponsor various activities held by the Forum.

g. The right to commission the Forum to organize experts, scholars, and business people to provide targeted decision-making consultation to them.

h. The right to commission the Forum to hold special seminars on issues of concern to them.

i. The right to commission the Forum to recommend or train talents.

j. The right to criticism and supervision of the work of the Forum.

k. Other rights granted by the General Assembly of Members.



Article 11 Obligations of Members

(1) Observance with the rules and relevant regulations of the Forum and implementation of the resolutions of the Forum.

(2) Timely participation in the General Assembly and related activities of the Forum.

(3) Maintenance of the image and legal rights of the Forum.

(4) Payment of the membership fee according to the relevant regulations of the forum.

(5) Reliable data and information shall be provided to the Forum.

(6) Other relevant obligations as stipulated in the General Assembly.


Article 12 Withdrawal of Members

Any member has the right to withdraw from the Forum but should notify the Forum Secretariat in writing two months in advance and return the membership card. After a member withdraws from the Forum, the Forum will refund the membership fee paid by the member for the year within two months. A member who does not pay the membership fee for one year or does not participate in the activities of the Forum shall be deemed to have automatically withdrawn from the Forum.


Article 13 Termination of Membership


A member who has seriously violated the rules and regulations shall be removed from the Forum by the vote of the Council or the Standing Council.

 

Chapter IV Organizational Structure, Generation and Dismissal of Persons in Charge

 

Article 14 Organizational structure:

(1) General Assembly

(2) the Council

(3) the Standing Council

(4) Secretariat


Article 15 General Assembly:

(1) The General Assembly shall be the supreme authority of the Forum and shall be held once a year. The General Assembly shall be prepared by the Council of the Forum and all members shall be notified of the meeting one month in advance. If the notice of the meeting is not delivered to a certain member or members due to force majeure, or if a certain member or members are unable to attend the General Assembly for any reason, the process of the General Assembly shall not be affected.


(2) Powers of the General Assembly.

a. Making and revising the Rules and Regulations.

b. Electing and removing Council members.

c. Adopting the annual work report and financial report submitted by the Chairperson and deliberated by the Council.

d. Making and revising membership fee standards.

e. Deciding on matters relevant to termination.

f. Deciding on other important matters.


(3) The Chairperson of the General Assembly shall also be the Chairperson of the Council. If the Chairperson is unable to attend the meeting for any reason, he/she may designate the Vice Chairperson or the Secretary-General to perform the duties on his/her behalf. In the event of an even vote, the General Assembly shall report to the Chairperson for final decision.


(4) Quorum and voting at the General Assembly

The quorum of the General Assembly shall be two-thirds of the total number of members. All members enjoy the right to vote at the General Assembly or special meetings of the General Assembly. The resolution is valid only if it is passed by more than half of the members present.


(5) Special meetings of the General Assembly

During the period when the General Assembly adjourns, the Council enjoys the right to convene an special meeting of to discuss urgent matters upon the proposal of more than one-fourth of the members.


(6) Tenure and renewal of the General Assembly

The General Assembly shall be held for five years. In the case of early or extended renewal due to special circumstances, the Council shall approve through voting and report to the competent business unit for review and approval by the association registration authority. The maximum extension of the renewal shall not exceed one year.


Article 16 The Council


(1) The Council, as the executive body of the General Assembly, leads the Forum in its daily work between meetings of the General Assembly and is responsible for the General Assembly.

(2) The powers and functions of the Council shall be

a. to implement the resolutions of the General Assembly;

b. to elect and remove the Chairperson, Vice Chairperson, Standing Council and to appoint and remove Secretary-General;

c. to prepare for the convening of the General Assembly;

d. to report to the General Assembly on its work and financial status;

e. to decide on the enlisting and removal of members;

f. to decide on the establishment, change and cancellation of offices, branches, representative agencies, and entities;

g. to decide on the appointment of the Deputy Secretaries-General and the main persons in charge of each organization;

h. to lead the work of institutions under the Forum;

i. to formulate internal management system;

j. to decide on other important matters.


(3) The Council shall be convened only with more than two thirds of the members present, and its resolutions shall be put into effect by more than two thirds of the members present.


(4) The Council shall meet at least once a year. Given special circumstances, meeting can be convened via video or audio link.


(E) The Council members shall be elected by the members through voting at the General Assembly.



Article 17 Standing Council


(1) Responsible for the supervision and guidance of the work of the Forum, the Standing Council shall be elected by the Council from among the Council members. The Standing Council will be in office for five years and can be re-elected.


(2) The Standing Council shall exercise the powers and functions of Article 16 (2) a, c, e, f, g, h and i between meetings of the Council and shall be responsible to the Council.


(3) The Standing Council shall be convened only when more than two thirds of the Council members are present, and its resolution shall be passed by more than two thirds of the Standing Council members present before it can take effect.


(4) The Standing Council shall meet at least once every six months. Given special circumstances, meeting can be convened via video or audio link.


(5) The Forum set up a post of lifetime Standing Council member. Those who have made significant contributions in the planning and preparation of Taihu World Cultural Forum could be nominated by the initiator to become a lifetime Standing Council member after review by the legal representatives of the Forum and consideration and approval by the Forum Standing Council. Lifetime Standing Council members form the Forum's lifetime Standing Council group, the leader of which shall be the legal person of the Forum. Lifetime Standing Council member enjoys the right to be the Standing Council member of the Forum for life. The lifetime Standing Council members of the Forum shall be the general conveners of Standing Council meetings not in the form of conference and sessions regarding major emergency issues of the Forum.


Article 18 Secretariat


The Secretariat shall be the permanent executive body of the Standing Council. It is

a. responsible for the daily business and operation management of the Forum;

b. responsible for the coordination and organization of all meetings including the General Assembly of the Forum members and meetings of the Council and the Standing Council;

c. responsible for the implementation of resolutions made by the General Assembly as well as the Council and the Standing Council;

d. responsible for preparing the annual work report and annual budget of the Forum and submitting them to the Council for consideration;

e. responsible for the external press release of the Forum;

f. responsible for the fundraising and fund operation of the Forum;

g. responsible for drafting or modifying the Rules and Regulations of the Forum;

h. responsible for members' daily contact and other related services;

i. responsible for drafting and publishing of forecasts related to the business of the Forum;

j. responsible for providing intellectual resources for the Annual Conference of the forum, seminars, and other special meetings;

k. responsible for providing human resource training for members and other partners;

l. responsible for work networks and information exchange;

m. responsible for other affairs entrusted by the Standing Council;

n. responsible for planning and research on the operation and development of the Forum.


Article 19 The Forum shall have a Chairperson, several Vice Chairpersons, and a Secretary-General. The Chairperson, Vice Chairpersons, and Secretary-General shall meet the following conditions.

a. Having significant influence and good reputation in the business field of the Forum.

b. Under the age of 70. The Secretary-General shall work full-time.

c. Having good health and being capable of performing the normal work of the Forum.

d. Having not been subject to criminal punishment.

e. Having full civil capacity.

Article 20 The Chairperson, Vice Chairperson, and Secretary-General, if exceeding the maximum age of service, must be approved by the Council through voting and reported to the business unit in charge of the review and approval of the association registration authority before taking office.


Article 21 The term of office of the Chairperson and Vice Chairperson shall be five years, with no more than two consecutive terms. If the term of office needs to be extended due to special circumstances, they shall be approved by a vote of more than two thirds of the members at the General Assembly and shall be reported to the competent unit for review and approved by the registration authority of the association.


Article 22 The Chairperson shall be the legal representative of the Forum. Due to special circumstances, the Vice Chairperson or the Secretary-General may serve as the legal representatives after the Chairperson delegates and the Council agrees and reports to the competent unit for review and approval by the association registration authority.

The legal representatives sign important documents on behalf of the Forum.

The legal representatives shall not also serve as the legal representatives of other organizations.


Article 23 The Chairperson shall be the supreme leader of the permanent executive body of the Forum, with the following responsibilities.

a. Convening and presiding over the Council or the Standing Council.

b. Nominating the Secretary-General and Deputy Secretaries-General.

c. Checking the implementation of resolutions of the General Assembly, the Council, and the Standing Council.

d. Approving the resolutions submitted by the Secretary-General for the daily work of the Forum.

e. Proposing major motions for consideration and approval by the Council, the Standing Council, or the General Assembly.

f. Guiding and managing the work of the Secretariat, and employing, promoting, and dismissing the staff of the Secretariat.

g. Organizing the Standing Council members to deliberate and make decisions on the projects planned by the Forum.


Article 24 The Secretary-General shall be nominated by the Chairperson and appointed by the Council to assist the Chairperson in handling the daily affairs of the Forum, with the following responsibilities.

a. Assisting the Chairperson in handling relevant work.

b. Assisting the Chairperson in the daily management of the Forum.

c. Assisting the Chairperson in organizing all meetings of the Forum except the General Assembly and meetings of the Council and the Standing Council.

d. Assisting the Chairperson in the implementation of other matters entrusted or authorized by the Standing Council.


Article 25 The Forum has five Deputy Secretaries-General, who shall be nominated by the Chairperson and appointed by the Standing Council. The term of office shall be five years and may be extended at the end of the term. The duties of the Deputy Secretaries-General are as follows.

a. Assisting the Secretary-General in dealing with relevant daily affairs.

b. If the Secretary-General is unable to perform his/her duties, he or she shall exercise the duties of the Secretary-General on his/her behalf.

c Dealing with other matters entrusted or authorized by the Chairperson.


Article 26 The Secretary-General shall terminate his/her duties under the following circumstances.

a. Submit a written resignation three months in advance to the Standing Council.

b. More than two-thirds of the Council members propose to convene a meeting of the Council, and two-thirds of Council members attending the meeting pass a resolution to remove the Secretary-General. In this case, the Secretary-General has the right to request the Council to hold a hearing.

c. Being unable to perform his/her duties.

d. Being subject to criminal punishment.


Article 27 The Deputy Secretaries-General shall terminate his/her duties under the following circumstances.

a. Submitting a written resignation two months in advance to the Chairperson.

b. More than two-thirds of Council members or Standing Council members propose to convene a meeting, and two-thirds of all Council members or Standing Council members attending the meeting pass the resolution to remove the Deputy Secretaries-General. In this case, the Deputy Secretaries-General have the right to request the Council to hold a hearing.

c. The Chairperson proposes to remove the Deputy Secretaries-General, and more than two-thirds of Standing Council members vote through. In this case, the Deputy Secretaries-General have the right to request the Council to hold a hearing.

d. Being unable to perform his/her duties.

e. Being subject to criminal punishment.


Article 28 Authorization

Members of the Forum (including members, Council members, and Standing Council members) are not allowed to carry out any activities and affairs related to the Forum in the name of Taihu World Cultural Forum without the authorization of the legal representatives, Chairperson or Standing Council of the Forum, and any violation will bear the relevant responsibilities regarding national laws and regulations.

Chapter V Principles on Asset Management and Use

 

Article 29 The sources of funding for the Forum include

(1) membership fees;

(2) donations;

(3) government funding;

(4) income from activities and services within the scope of the Forum's operations;

(5) interests;

(6) other legitimate revenues.


Article 30 The Forum shall collect membership fees in accordance with relevant national regulations. All the funds of the Forum shall be used to achieve the purposes of the Forum and within the scope of the Rule and Regulation and its relevant by-laws.


Article 31 Financial management

(1) The Forum shall comply with the financial regulations of the People's Republic of China, implement the Accounting System for Civil Non-Profit Organizations, and accept the supervision of the General Assembly and the financial department. It shall ensure that all accounting information is legal, true, and complete.

(2) The Forum is equipped with professionally qualified accounting personnel. The accountant may not also serve as a cashier. Accounting staff must carry out accounting and accounting supervision. Handover procedures shall be properly carried out in case of transfer or leave of accounting staff.

(3) When the Forum changes or replaces the legal representatives, it must accept the financial audit organized by the competent business unit and the audit institution recognized by the registration authority of association.


Article 32 Asset management

(1) The management of asset of the Forum must be in line with the financial management system prescribed by the state. Asset coming from state grants and social donations or funding must be subject to the supervision of the auditing body, and relevant information will be announced to the society in an appropriate manner.

(2) No unit nor individual is allowed to appropriate, privately divide, and misappropriate asset of the Forum.

(C) Salaries, insurance, and benefits of full-time staff of the Forum shall conform to relevant national provisions regarding public institutions.

 

Chapter VI Procedures for Revising the Rules and Regulations

 

Article 33 Procedures for revising the Rules and Regulations

(1) The Chairperson shall submit to the Council and the Standing Council two months in advance a motion to revise the constitution.

(2) the revision of the Rules and Regulations shall be submitted to the General Assembly for deliberation and approval upon consent of the Standing Council and the Council. Within 15 days after the approval, the revision shall be reported to the competent business unit for review and, upon approval, shall be reported to the registration authority of association for approval before taking effect.

 

Chapter VII Termination Procedures

 

Article 34 When the Forum completes its purpose, dissolves itself, or needs to be cancelled due to separation or merger, the Council or Standing Council shall propose a motion to terminate the Forum.


Article 35 The motion to terminate the Forum shall be voted by the General Assembly and reported to the business unit in charge for review and approval.


Article 36 Before the termination of the Forum, a liquidation organization shall be established to settle claims and debts and properly manage subsequent under the guidance of the business unit and relevant authorities. During the liquidation period, activities other than liquidation shall stop.


Article 37 The Forum shall be terminated after the cancellation of registration procedures by the association registration management organs.


Article 38 The remaining property of the Forum after termination shall be used for the development of the cause related to the purpose of the Forum under the supervision of the executive business unit and the registration authority of the association in accordance with the relevant national regulations.

 

Supplementary Articles

 

Article 39 The Rules and Regulations was voted through by the General Assembly on June 26, 2013.


Article 40 The right of interpretation of the Rules and Regulations belongs to the Council.


Article 41 The Rules and Regulations shall take effect from the date of approval by the association registration management body.

 

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